If your company has copiers, scanners and printers, jump on eBay or Craig’s List pronto: You can probably get rid of two of the three.
You remember the old Veg-O-Matic commercial: “It slices, it dices!”
How about an office machine that copies, faxes, prints, scans and sends e-mails?
It’s a multi-purpose copier — and it’s worth some serious consideration. Many finance pros think it’s one of the best savings decisions they’ve made.
If you find your company renegotiating with your copier company on what kind of deals to secure, you have another option.
Switching from a straight copier to a multifunction machine was just the solution one Nevada CFO was looking for.
When his copier contract expired, he decided the time was finally right to try out the all-in-one technology. (In the past, he felt the machines were too new with too many kinks to work out.)
No longer — maybe 8 years ago, you would be wary. Now the machines are much more reliable. Prices are better, too.
This CFO was able to cut copier costs by 20% — and get even more out of the same machine. He was also able to slash 70% off his fax and printer expenses.
It’s not just replacing the machines that will bring your costs down. There is some streamlining for the taking, too. Example: It helps certain employees who don’t have computers, or even a company e-mail address. With multi-function copiers, you can scan and e-mail documents on the spot. It’d save a lot of time if the folks working the warehouse or loading dock want to e-mail something directly to a customer or supplier. Eliminates the time and expense of paperwork moving from department to department.
Some manufacturers even offer a virtual “test drive” so you can narrow the field.
A breakdown and ratings of the various multi-function copiers could be your first step to savings.