MENUMENU
  • FREE RESOURCES
        • Accounts Payable
          Finally! The trick to securing greater T&E compliance
          Benefits
          Rooting out folks who don’t belong on your health plan: A 6-point dependent audit checklist
          IT
          3 costly misconceptions about biz email compromise
          Credit and Collections
          Collecting via email: 4 must-make moves in your subject line
          Accounts Payable
          5 Tough-to-spot signs that an invoice is fake
  • PREMIUM CONTENT
        • Staff management
          120 Proven Communications Tips for Today’s CFO
        • Payroll
          Handling Nonexempt Employee Pay: Stay Compliant and Avoid DOL Audits
          Accounts Payable
          T&E Best Practices: Complete Guide to Ensure Compliance
          Payroll
          Payroll Best Practices: 4 Ways to Save Time and Money
        • Staff management
          Email Best Practices: A 6-Question Quiz
          Staff management
          Innovative Communications Strategies: An Email Case Study
          Staff management
          A 5-part Framework for Successful Workplace Communications
        • SEE MORE
          PREMIUM RESOURCES
  • CORONAVIRUS RESOURCES
  • LOGIN
  • SIGN UP FREE

CFO Daily News

MENUMENU
  • FREE RESOURCES
        • Accounts Payable
          Finally! The trick to securing greater T&E compliance
          Benefits
          Rooting out folks who don’t belong on your health plan: A 6-point dependent audit checklist
          IT
          3 costly misconceptions about biz email compromise
          Credit and Collections
          Collecting via email: 4 must-make moves in your subject line
          Accounts Payable
          5 Tough-to-spot signs that an invoice is fake
  • PREMIUM CONTENT
        • Staff management
          120 Proven Communications Tips for Today’s CFO
        • Payroll
          Handling Nonexempt Employee Pay: Stay Compliant and Avoid DOL Audits
          Accounts Payable
          T&E Best Practices: Complete Guide to Ensure Compliance
          Payroll
          Payroll Best Practices: 4 Ways to Save Time and Money
        • Staff management
          Email Best Practices: A 6-Question Quiz
          Staff management
          Innovative Communications Strategies: An Email Case Study
          Staff management
          A 5-part Framework for Successful Workplace Communications
        • SEE MORE
          PREMIUM RESOURCES
  • CORONAVIRUS RESOURCES
  • Accounts Payable
  • Credit and Collections
  • Payroll
  • Accounting
  • Benefits
  • Finance Technology
  • More
    • Employment Law
    • Strategy
    • Policy and Culture
    • Fraud
    • Payments and Transactions
    • Budgeting and Forecasting
    • Banking
    • Staff Management
    • Cost Control
    • Supply Chain
    • IT

File folly! Tech troubles plaguing Finance departments

Jennifer Azara
by Jennifer Azara
April 29, 2013
  • Finance Technology
3 minute read
  • SHARE ON

Do these computer complaints sound familiar?

“Ugh! Where are you?”

“That’s not the version I need.”

“Stupid machine!”

“I want to toss this thing out the window!”

Ah, the harmonious sounds of employees and their computers.

It’s quite a love-hate relationship. Sure, technology greatly increases the speed and efficiency with which your staffers do their jobs.

But at the same time it’s made document management more challenging in many ways. Your finance staffers are often storing several versions of the same item, working from an outdated version or can’t even find what they’re looking for!

That puts a serious dent in your department’s productivity.

Even worse, sometimes the wrong documents get sent to clients, customers or other company execs.

Numbers tell the story

A recent survey by Perforce Software took a deeper look at document management difficulties plaguing companies of all sizes and in all industries.

Check out what your finance staffers are up against every day:

  • More than half say they get confused about whether documents they pull up are the correct ones.
  • 86% said they have versioning problems even if their company has a formal document management system.
  • 73% find even just looking for a given document challenging.
  • 47% have worked on a wrong version of a document.
  • 48% have sent the wrong version of a document to a client, coworker or the boss.

Frustration levels are high as a result: More than three-quarters of folks say document dilemmas are more aggravating than locking their keys in a car. A third even admitted to shouting at their PCs.

Considering the types of sensitive and timely information your finance staffers handle on a daily basis, you can’t afford not to get a better handle on the files housed on Finance machines.

Do you staffers know how to do this?

Perhaps the most useful information you can offer your staffers?  The methods to retrieve an earlier version of a file – even if they deleted it.

It can be done and can prevent a lot of stress, aggravation and even embarrassment for Finance.

Here’s how to retrieve a file your folks may think is long gone. Best part: It works for Excel 2013, PowerPoint 2013, Word 2013, Excel 2010, PowerPoint 2010, Word 2010.

This is well worth sharing with every member of your team.

If staffers have saved the file:

  • Have them open the file they were working on.
  • Click File > Info.
  • Under Versions, click the file labeled (when I closed without saving).
  • In the yellow bar at the top of the file, click Restore to overwrite any previously saved versions.
  • Note: If staffers are working in Word, they can also compare versions by Clicking Compare instead of Restore.

If staffers haven’t saved the file:

  • Click File > Info > Manage Versions > Recover Unsaved Documents in Word, Recover Unsaved Workbooks in Excel, or Recover Unsaved Presentations in PowerPoint.
  • Select the file, and then click Open.
  • In the yellow bar at the top of the file, click Save As to save the file.
Jennifer Azara
Jennifer Azara
Jennifer, a member of the CFO Daily News staff, has covered business and finance for more than 22 years. She has written for CFOs, credit and collections professionals and accounts payable practitioners and has spoken at industry conferences on sales and use tax compliance.

Keep Up To Date with the Latest Finance News

With CFO Daily News arriving in your inbox, you will never miss critical stories on accounting, benefits, payroll & employment law strategies.

Sign up for a free CFO Daily News membership and get our newsletter!
  • This field is for validation purposes and should be left unchanged.
CFO Daily News Logo
  • ABOUT CFO DAILY NEWS
  • ADVERTISE WITH US
  • WRITE FOR US
  • CONTACT
  • Accounting
  • Benefits
  • Payroll
  • Policy and Culture
  • Employment Law
  • Fraud
  • Finance Technology
  • Accounts Payable
  • Credit and Collections
  • Strategy
  • Payments and Transactions
  • Budgeting and Forecasting
  • Banking
  • Staff Management
  • Cost Control
  • Supply Chain
  • IT

CFO Daily News, part of the SuccessFuel Network, provides the latest Finance and employment law news for Finance professionals in the trenches of small-to-medium-sized businesses. Rather than simply regurgitating the day’s headlines, CFO Daily News delivers actionable insights, helping Finance execs understand what Finance trends mean to their business.

Privacy Policy Terms of Service
Copyright © 2021 SuccessFuel

WELCOME BACK!

Enter your username and password below to log in

Forget Your Username or Password?

Reset Password

Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.

Log In

preloader